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Write-off and Reversal

The write-off feature allows you to remove assets from the company's active assets. The reversal allows you to undo a write-off made by mistake.

Perform Write-off​

  1. Go to Operations → Write-off/Reversal
  2. Select the assets you want to write off
  3. Fill in:
    • Write-off date — Date when the write-off is being performed
    • Write-off reason — Select the reason (sale, disposal, accident, etc.)
    • Note — Optional field for additional details
  4. Click Confirm Write-off

Reverse Write-off​

If a write-off was performed by mistake:

  1. Filter written-off assets
  2. Select the asset(s) to reverse
  3. Click Reverse
  4. Confirm the operation
Attention

Write-off reversal is only possible if the accounting period is still open. After the period is closed, you will need to reverse the period before reversing the write-off.

Write-off Impacts​

When performing a write-off:

  • The asset is marked as Written Off
  • Depreciation is stopped
  • Accounting balances are automatically updated

Alienated Assets​

When the write-off reason is of the alienation type (sale, donation, exchange, or payment in kind), the system displays additional fields to record the transaction details.

Alienation Types​

TypeDescription
SaleTransfer of the asset to a buyer for consideration
DonationFree transfer of the asset
ExchangeTrade of the asset for another asset
Payment in KindDelivery of the asset as payment of a debt

Additional fields for alienation​

When the selected reason is an alienation, the following fields are automatically displayed:

  • Buyer/Recipient Name — Name of the person or company receiving the asset
  • Alienation Value — Value for which the asset was alienated (sale price, exchange value, or assessed value for donation/payment in kind)
  • Buyer Tax ID — Tax identification of the buyer or recipient (optional)
  • Document Number — Invoice, contract or supporting document number (optional)

Alienation result​

The system automatically calculates the gain or loss on alienation:

  • Gain = Alienation value > Carrying value → posted to the result as income
  • Loss = Alienation value < Carrying value → posted to the result as expense
info

The write-off reason must have its alienation type configured in the Write-off Reasons register. See the Registers section for more information.