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Assets

The Assets module is the heart of the system, where you manage the entire lifecycle of fixed assets.

Asset List​

The main screen displays a grid with the key asset information:

  • Asset Number
  • Incorporation
  • Description
  • Asset Category
  • Status (Active, Written Off, Transferred)
  • Acquisition Date

Advanced Search and Filters​

Use the advanced filters to find specific assets:

  • Filter by asset category
  • Filters by classifications

Filter​

Use the search field to filter by grid columns.

Single Row Operation​

Click the Actions button on the row to perform operations on the asset: write-off, transfer, suspend depreciation, resume depreciation, or delete. An asset can only be deleted in the month of its acquisition.

Operations for Multiple Rows​

Select rows/items, then click the desired button in the grid header to perform multiple transfers, multiple write-offs, multiple depreciation suspensions or multiple deletions.

Batch Operations​

The grid header also contains, depending on the contracted plan, buttons for Batch Import using acquisition, write-off, transfer and depreciation suspension spreadsheets.

Register New Asset​

  1. Click the + New Acquisition button

  2. Fill in the Identification card fields:

    • Asset Number — Asset code
    • Incorporation — Asset incorporation
    • Serial Number — Serial number
    • Business Unit — Unit the asset belongs to
    • Description — Short description
    • Full Description — Full description

  3. Fill in lease/leasing data fields (IFRS16):

    • Start Date — Contract start date
    • End Date — Contract end date
    • Term (months) — Contract term
    • Monthly Installment — Monthly installment value
    • Annual Discount Rate (%) — Annual discount rate
    • Initial ROU Value — Annual depreciation percentage
    • Lease Liability — Lease liability value
    • Lessor — Company that is leasing
    • Contract Number — Lease contract number

  4. Fill in Acquisition data:

    • Acquisition Date — Asset acquisition date
    • Supplier — Asset supplier

  5. Fill in accounting classification data:

    • Asset Category — Asset category the asset belongs to
    • Cost Center — Cost center the asset belongs to

  6. Fill in location data:

    • Business Unit — Business unit the asset belongs to
    • Location — Asset location

  7. Fill in auxiliary field data:

    • Auxiliary Fields — Dynamic according to company configuration

  8. Fill in auxiliary table data:

    • Auxiliary Tables — Dynamic according to company configuration

  9. Fill in accounting areas data (dynamic according to company configuration):

    • Account — Accounting account
    • Acquisition Value — Asset acquisition value
    • Annual Dep. Rate — Annual depreciation rate; if provided, overrides the Asset Category rate
    • Residual Value — Asset residual value to be preserved at end of useful life
    • Current Value — Current asset value
    • Accumulated Depreciation — Accumulated depreciation

  10. Fill in Additional Information:

    • Project — Select a project
    • Notes — Asset notes

  11. Click Save

Edit Asset​

  1. In the list, click on the desired asset
  2. Change the necessary fields
  3. Click Save

Asset Details​

When viewing an asset, you have access to:

  • Complete registration information
  • Full depreciation history
  • All transfers and operations performed

Lease Data / IFRS 16​

Availability

This feature is available depending on the contracted plan (plans that include IFRS 16).

Assets acquired under a finance or operating lease agreement per IFRS 16 can have their contract data recorded directly in the asset.

Enable lease data registration​

  1. In the asset form, find the Lease Data / Leasing (IFRS 16) card
  2. Enable the "Is leased asset" toggle
  3. Fill in the additional fields:
    • Start Date — Lease contract start date
    • End Date — Lease contract end date
    • Term (months) — Total contract duration in months
    • Monthly Installment — Monthly lease payment amount
    • Annual Discount Rate (%) — Incremental borrowing rate used to discount future payments
    • Initial ROU Value — Right-of-Use Asset value at the commencement date
    • Lease Liability — Present value of lease liability at commencement date
    • Lessor — Name of the lessor company
    • Contract Number — Lease contract identifier
note

These fields only appear when the "Is leased asset" toggle is enabled and can only be changed in the asset's acquisition month. The system uses this data to calculate ROU asset amortization and liability interest in accordance with IFRS 16.

Third-Party Assets (Custody)​

Availability

This feature is available depending on the contracted plan.

Assets that do not belong to the company but are under its care (received custody) or that have been lent to third parties (given custody) can be registered with a special flag.

Enable third-party asset registration​

  1. In the asset form, find the Third-Party Assets card
  2. Enable the "Is third-party asset" toggle
  3. Fill in the additional fields:
    • Custody Direction — Received (third-party asset under your care) or Given (your asset under third-party care)
    • Custody Type — Custody type classification (e.g.: loan, deposit, lease)
    • Contract Number — Contract or custody document number (optional)
    • Start Date — Custody start date
    • End Date — Expected custody end date (optional)
    • Declared Value — Value declared in the contract for insurance or liability purposes (optional)
note

These fields only appear when the "Is third-party asset" toggle is enabled and can only be changed in the asset's acquisition month.

Intangible Assets​

Availability

This feature is available depending on the contracted plan.

Intangible assets (software, trademarks, patents, licenses, concessions, etc.) can be registered with specific amortization data, in compliance with IAS 38 / CPC 04.

Enable intangible asset registration​

  1. In the asset form, find the Intangible Assets card
  2. Enable the "Is intangible asset" toggle
  3. Fill in the additional fields:
    • Intangible Type — Intangible asset classification (e.g.: Software, Trademark, Patent, License, Concession, Other)
    • Amortization Method — Method used to calculate monthly amortization
    • Amortization Start Date — Date from which amortization begins
    • Indefinite useful life — Enable this toggle if the asset has no defined useful life (e.g.: trademarks). No automatic amortization will be calculated.
    • Useful Life (months) — Useful life in months (required when life is not indefinite)
    • Notes — Additional notes about the intangible (optional)
note

For intangible assets with indefinite useful life, the system does not calculate automatic amortization. An annual impairment test is required by standard (IAS 36).