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Assets

The Assets module is the heart of the system, where you manage the entire lifecycle of fixed assets.

Asset List​

The main screen displays a grid with the key asset information:

  • Asset Number
  • Incorporation
  • Description
  • Asset Category
  • Status (Active, Written Off, Transferred)
  • Acquisition Date

Advanced Search and Filters​

Use the advanced filters to find specific assets:

  • Filter by asset category
  • Filters by classifications

Filter​

Use the search field to filter by grid columns.

Single Row Operation​

Click the Actions button on the row to perform operations on the asset: write-off, transfer, suspend depreciation, resume depreciation, or delete. An asset can only be deleted in the month of its acquisition.

Operations for Multiple Rows​

Select rows/items, then click the desired button in the grid header to perform multiple transfers, multiple write-offs, multiple depreciation suspensions or multiple deletions.

Batch Operations​

The grid header also contains, depending on the contracted plan, buttons for Batch Import using acquisition, write-off, transfer and depreciation suspension spreadsheets.

Register New Asset​

  1. Click the + New Acquisition button

  2. Fill in the Identification card fields:

    • Asset Number — Asset code
    • Incorporation — Asset incorporation
    • Serial Number — Serial number
    • Business Unit — Unit the asset belongs to
    • Description — Short description
    • Full Description — Full description

  3. Fill in lease/leasing data fields (IFRS16):

    • Start Date — Contract start date
    • End Date — Contract end date
    • Term (months) — Contract term
    • Monthly Installment — Monthly installment value
    • Annual Discount Rate (%) — Annual discount rate
    • Initial ROU Value — Annual depreciation percentage
    • Lease Liability — Lease liability value
    • Lessor — Company that is leasing
    • Contract Number — Lease contract number

  4. Fill in Acquisition data:

    • Acquisition Date — Asset acquisition date
    • Supplier — Asset supplier

  5. Fill in accounting classification data:

    • Asset Category — Asset category the asset belongs to
    • Cost Center — Cost center the asset belongs to

  6. Fill in location data:

    • Business Unit — Business unit the asset belongs to
    • Location — Asset location

  7. Fill in auxiliary field data:

    • Auxiliary Fields — Dynamic according to company configuration

  8. Fill in auxiliary table data:

    • Auxiliary Tables — Dynamic according to company configuration

  9. Fill in accounting areas data (dynamic according to company configuration):

    • Account — Accounting account
    • Acquisition Value — Asset acquisition value
    • Annual Dep. Rate — Annual depreciation rate; if provided, overrides the Asset Category rate
    • Residual Value — Asset residual value to be preserved at end of useful life
    • Current Value — Current asset value
    • Accumulated Depreciation — Accumulated depreciation

  10. Fill in Additional Information:

    • Project — Select a project
    • Notes — Asset notes

  11. Click Save

Edit Asset​

  1. In the list, click on the desired asset
  2. Change the necessary fields
  3. Click Save

Asset Details​

When viewing an asset, you have access to:

  • Complete registration information
  • Full depreciation history
  • All transfers and operations performed